01
Collected
Money has been received at the till or through your operation.
Make sense of your money
BankMate gives businesses one calm view of cash, bank accounts, card settlements, transfers and collections, so teams know what is confirmed, what is pending and what needs action.
Business money does not move in one clean line
Cash is counted before it reaches the bank. Card payments succeed before settlement lands. Transfers arrive with unclear narration. Payments often need to update an invoice, customer account, school record, token, voucher or tax schedule.
02
Pending
Money is in motion — cash drop, card settlement, transfer or confirmation.
03
Confirmed
Money has actually reached the bank, wallet or account.
04
Needs action
Money needs matching, allocation, review or a clear next step.
A mobile money dashboard for businesses that collect money across many channels
See all money positions without opening five apps
Balances, latest activity and subtle attention indicators keep the home screen clean while still showing what matters across cash, cards, banks and collections.
- Cash, bank, card and collection records in one place
- Latest activity as a reassurance signal
- Account details open in a slide-up sheet
Turn statement checking into exception handling
BankMate separates auto-matched items from manual review so teams do not have to scan every transaction line by line.
- Bank statement vs cashbook
- Automatic, manual and needs-review modes
- Running balance and book balance clarity
Every inflow gets a clear owner, meaning and next step
Handling is not a statement list. It is an inbox for money that needs a decision.
- Who paid or collected it?
- What does the payment represent?
- What happens next?
Create cleaner reports from clearer transactions
Transactions can be allocated into simple business accounts so reports become easier to understand and trust.
- Sales, rent, fuel, salaries and taxes
- Smart suggestions improve over time
- Manual entry when needed
Match what the bank shows with what the business expected
BankMate compares bank statements with your cashbook, card settlements, invoices, collection references, Trader purchases, POS records and manual entries.
Auto-matched
High-confidence matches are resolved quietly.
Manual review
Unclear items are presented simply, not buried in spreadsheets.
Needs review
Exceptions become tasks, not anxiety.
Every payment needs a story
BankMate’s handling model works across retail payments, school fees, fuel vouchers, utilities, government payments, Trader purchases, POS sales and manual collections.
Who
Who is this money for?
Customer, student, meter number, branch, till, staff, supplier, driver or account.
What
What does it mean?
Sale, fee, deposit, settlement, invoice, bill, tax, fuel, transfer or voucher.
Action
What happens next?
Update account, confirm deposit, generate token, mark invoice paid, allocate, hold or review.
Connect the records you already trust
BankMate can work from manual entries, bank statements, settlement reports, cashbooks, invoices, collection references and connected business systems. If you use Qbicles POS, Trader or Stocknerd, BankMate becomes even more connected to your operations.
Cashbook & manual entries
Cash drops, bills, expected payments, branch records
Bank & card records
Statements, settlements, transfers, transaction history
Connected systems
Qbicles POS, Trader, Stocknerd or other records when available
BankMate
Central view, reconciliation, handling and allocations
Cleaner statements start with clearer transactions
Allocate transactions into simple business accounts so your records become cleaner and your reports are easier to trust
supplier payments
VAT
transfers
electricity
card fees
rent
taxes
fuelsalaries
WHTsalesOwner withdrawalssupplier paymentsVATtransferselectricitycard feesrenttaxesfuelsalariesWHTsalesOwner withdrawals
Start simple. Automate over time
BankMate works with manual entries, imported statements and available bank or settlement records. As your history grows, it suggests matches, actions and allocations with more confidence.
01
Manual entry
Log cash drops, bills, bank deposits and expected collections.
02
Import
Upload bank statements, settlement reports and cashbook records.
03
Suggest
BankMate suggests matches, actions and allocations with confidence.
04
Automate
High-confidence patterns are resolved automatically over time.
Use cases
Built for collection-heavy businesses
Retail stores
Tills, cash drops, card settlements, transfers and bank balances.
Restaurants
Branch cash, terminal settlements, supplier payments and delivery proceeds.
Petrol stations
Cash, POS, transfer collections, pump attendants, shifts and bank deposits.
Schools
School fees, student accounts, receipts and manual bank transfers.
Utilities
Meter numbers, payment history, outstanding bills and token-related actions.
Government & dues
Levies, permits, association dues, receipts and settlement records.
Have collection needs?
Request BankMate access
BankMate is live and rolling out gradually. Tell us how your business collects money, cash, card, transfer, school fees, bills, invoices, dues, petrol station sales or other payment flows and we’ll review the best activation path.